The Payroll & Benefits Lead will be responsible for managing and administering Spring Health’s payroll processes and benefits programs. You will utilize best practices to improve our processes as we scale and help us build a smooth employee experience across the company. You will be part of Spring Health’s Total Rewards & HRIS team and report directly to our Sr. Manager, Total Rewards.

Please note: This is a hybrid role that will be required to be in our NYC office 2+ days per week.

What you’ll be doing:

• Manage, administer, and audit overall payroll accuracy and compliance by ensuring proper data entries for wages, deductions, and contributions are made
• Process multi-state semi-monthly & bi-weekly payroll in addition to international payroll (through Deel) for hourly and salaried employees, including reviewing and importing hours from our time and attendance system
• Prepare employee communications related to payroll and benefit administration and educate relevant stakeholders on our processes and procedures
• Act as the subject matter expert on our payroll system and manage relationships with internal stakeholders and external payroll vendors
• Lead the registration process for multiple state tax jurisdiction and ensure all local, state, and federal governmental requirements are met for employer taxes
• Review and analyze payroll tax procedures and compliance to help mitigate overall risks
• Create payroll reporting insights to help us improve overall pay processes
• Lead benefit invoice and payment processing for multiple vendors & carriers
• Audit and reconcile benefit plan enrollments, deductions, and costs
• Manage 401K administration and plan compliance
• Manage and improve our end-to-end leave of absence process to ensure smooth employee leave experiences and accurate leave pay & reporting
• Assist with HRIS reporting and system improvement efforts
• Lead and contribute to broader People Team initiatives and projects as needed

What we expect from you:

• 5+ years of Payroll and Benefits or related HR experience
• Experience managing multi-state tax compliance and regulatory requirements
• Familiar with state and federal regulations including HIPAA, FMLA, COBRA and ERISA
• Comfortable working in modern Payroll & HRIS systems (we use Paylocity!)
• Proficient in MS Excel and/or Google Suite with ability to build reports and pivot tables
• Strong analytical and problem solving skills with proven ability to organize and analyze data
• Proven attention to detail and ability to organize and communicate information effectively
• Ability to adapt and thrive in a fast paced environment
• A team player with a positive attitude and willingness to go “above and beyond” to support key stakeholders

The target salary range for this position is $108,700 - $146,150, and is part of a competitive total rewards package including stock options, benefits, and incentive pay for eligible roles. Individual pay may vary from the target range and is determined by a number of factors including experience, location, internal pay equity, and other relevant business considerations. We review all employee pay and compensation programs annually at minimum to ensure competitive and fair pay.

Don’t meet every requirement? Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet every single qualification. At Spring Health we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this or other roles!

Ready to do the most impactful work of your life? Learn more about our values, how we work, and how hypergrowth meets impact at Spring Health: Our Values

Hypergrowth meets impact

What to expect working here:

• You will be held accountable to an exceptionally high bar and impact
• This may be the fastest work environment you will ever experience in terms of growth, decision-making, and time to impact
• You will be challenged to set and protect your own boundaries
• You will create processes & products that have never existed before
• You will have very direct conversations and receive continuous feedback to push you to become the highest performer you can be
• Change is a constant here: your role, team, responsibilities, and success metrics will shift as the company grows

And…

• You get to be surrounded by some of the brightest minds in the field
• You get to learn and grow at an extremely accelerated pace
• You will experience transparency, integrity, & humility from leadership
• You will be empowered to constantly challenge the status quo
• You get the space to experiment & innovate
• You get to make a transformational impact for the company, mental health, and for real human lives — and you will see that impact quickly
• You will become more resourceful and resilient
• You get to be part of a winning team that opens doors in the future

Benefits provided by Spring Health:

Your Total Health:

• Generous medical, dental, vision coverage available day 1 + access to One Medical
• 20 total yearly no-cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents
• Flexible paid time off in addition to 12 paid holidays throughout the year
• $500 per year Wellness Reimbursement
• Access to Gympass, an on-demand virtual benefit that provides wellbeing coaching, and budget management.
• Spring Health provides access to QuitGenius, a platform with technology-tailored, personalized addiction treatment plans for substance use (*QG is available to benefit-enrolled employees, spouses, and dependents age 18+)
• Sabbatical Leave: When you’re a Team Member at Spring Health and hit your four-year Springaversary, you’ll be awarded a four week, fully paid, sabbatical leave.

You And Your family:

• 4-4.5 months of fully paid parental leave
• Spring Health provides team members and their families with sponsored access to Bright Horizons® child care, back-up care, and elder care.
• Access to Joshin is provided by Spring Health. Joshin is a comprehensive support system for disabilities and neurodivergence in the workplace. This benefit supports employees, their families, and our teams through personalized navigation and disability education and training along with a network of screened in-home caregivers with disability and neurodivergent experience.
• Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses

Supporting you financially through:

• Our People team benchmarks all salaries using the Radford Global Compensation Database for technology and life sciences industries. Radford benchmarks salaries with 3,589 global firms, 6.5 million employees, and 98 countries across the globe. We do this to ensure all of our team members are paid equally and competitively.
• On top of competitive and benchmarked salary, Spring Health offers incentive pay (based on role), and equity that begins vesting as we celebrate your first year with the company!
• Employer sponsored 401(k) match of up to 2% after 90 days of employment

Creating a culture you can thrive in:

• Flexible work arrangements: 60% of Spring Health team members work fully remote while 40% work in a hybrid model from our New York City offices
• Focus Fridays: no meetings, no distractions, just time for you to get work done.
• Focus Weeks: In Spring 2023, we held our first ever Focus Week, we canceled all non-essential meetings, minimized distractions, and you, our team members, to dive into the key work that gets chopped up or deprioritized during the regular day-to-day. We saw a 36% jump in the average energized score after those five days of flow state work and are finalizing a plan for quarterly Focus Weeks for team members.
• Up to $1,000 Professional Development Reimbursement per calendar year.
• $200 per year donation matching to support your favorite causes