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Workplace Experience Lead DACH

Personio

Personio

Munich, Germany
Posted on Thursday, May 2, 2024
The Role: How you'll make an impact at Personio

This position is office-based in our Munich HQ.

Bring your drive. Build our culture. When you join People, Workplace, & IT at Personio, you’re not just impacting the people experience at Personio – you’re having a direct influence on the future of HR in organizations across Europe. Come be HR at an HR company, where you’ll be a valued partner every day.

The Workplace Experience Lead for the DACH region will serve as a catalyst for fostering a vibrant workplace culture and building a strong sense of community across our DACH region. This role is dedicated to creating an environment where employees feel valued, engaged, and connected to the organization's mission and values. The ideal candidate will be passionate about nurturing a positive workplace culture and driving initiatives that promote collaboration, inclusivity, and employee well-being.

Role Responsibilities: What you'll do
  • Oversee day-to-day office operations executed through including guest services, event & conference management, office spaces and peak management, facility maintenance, vendor relationship and occupational health, safety & security.

  • Build and maintain key relationships with stakeholders across the organization and external partners, including local business leadership, Real Estate, Finance, IT, Health & Safety, and Security.

  • Develop and implement office policies and procedures to optimize efficiency and productivity.

  • Manage operational and capital projects, identifying and executing workplace improvements and sustainability initiatives.

  • Develop and implement strategies to enhance the workplace experience and support organizational goals.

  • Collaborate with cross-functional teams to align workplace initiatives with company objectives.

  • Plan, execute, and monitor various events globally, ensuring adherence to deadlines, budget, and quality standards and identify cost-saving opportunities and propose efficient resource allocation strategies.

  • Create and implement change management strategies, project documentation, communications, and plans.

  • Implement measures to create a safe and healthy workplace environment for all employees.

  • Provide regular project updates, reports, and presentations to management and relevant stakeholders.

Team/Resource Leadership and Support:

  • Strong people management skills for direct reports, including recruiting, onboarding, coaching, development, and performance reviews.

  • Manage Facility Management partners on operational and account management levels, including KPI and budget management.

  • Lead vendor negotiations and contract renewals, ensuring budget compliance and adherence to procurement processes.

  • Foster a positive work environment, encourage collaboration, and maintain high engagement within the offices and the Workplace team.

  • Manage allocated resources effectively to ensure the timely completion of projects and events.

Role Requirements: What you need to succeed
  • Minimum of 5 years of experience as an Office, Community or Event Manager or similar role, with demonstrated event management expertise.

  • Ability to manage teams and budgets effectively and proactively.

  • Flexibility, initiative, adaptability, and strong problem-solving skills.

  • Strong understanding of facilities operations, maintenance, office operations, and vendor management processes.

  • Excellent leadership, communication, and interpersonal skills.

  • Detail-oriented with strong organizational and multitasking abilities.

  • Ability to adapt to changing priorities and work effectively in a fast-paced environment.

  • Fluency in German and English is required. Experience working in the DACH region is preferred.

Why Personio

Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:

  • Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity

  • Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years (because we love what we do, but we also love vacation!)

  • Make an impact on the environment and society with 2 (fully paid) Impact Days – one for an individual project of your choice and one for a company-wide initiative

  • Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares

  • Find your best way to work with our office-led, remote-friendly PersonioFlex! Most teams offer a roughly 50% remote, 50% in-office working framework

  • Invest in your development with an annual personal development budget to use on professional memberships, external certifications, conferences, and more

  • Connect with your fellow Personios at regular company and team events like All Company Culture Week and local year-end celebrations

  • Engage in a high-impact working environment with flat hierarchies and short decision-making processes

About us
Bring your best. Make your mark. We’re using technology to revolutionize the way HR operates so that we can transform the way millions of people experience work every day. We move fast, challenge the status quo, and support our people as they shape their careers.

With over 10,000 customers and a team of 2,000 in eight offices around the world, now is the perfect time to join! We believe in hiring driven people who want to make an impact. So bring your best, and let’s build the future of HR technology together.

Discover our Personio Principles, that guide our mindset, behaviours, and the ways we work together:

Exceed Customer Expectations: We anticipate, prioritize, and solve for the needs of our customers.
Deliver Exceptional Results: We dream big and move with urgency to make great things happen.
Elevate One Another: We work together as trusted partners to amplify our collective impact.
Care to Challenge: We care personally and challenge directly to unlock our full potential.
Ignite Positive Momentum: We embrace the challenge with a positive mindset and celebrate our wins together.