Executive Assistant
GC AI
Administration
provo, ut, usa
Posted on Feb 24, 2026
Executive Assistant
Provo, Utah
Executive Assistant
Hybrid
Full-time
GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams. We're building the future of legal work, and we're doing it fast. You'll join at a pivotal moment—when decisions matter, impact is immediate, and the runway to shape your career is wide open. We’re a high-performing team where you'll have real ownership and influence from day one.
More than 1,300 companies use GC AI to drive their business forward, including 150+ public companies, 25+ unicorns, and brands such as News Corp, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME.
We've 10x'd revenue in 12 months, raised a $60 million Series B ($555 million valuation), and are growing faster than ever. We are backed by incredible investors, including Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.
If you thrive when the stakes are high and the path isn't paved, you'll love it here. Our six guiding principles are: 1% better every day, customer obsession, ship today, find a way, care deeply, and own it completely. Come shape the future of legal work with us.
Location
We are hiring for this role to be based out of our Provo, Utah office. Our team works in-office on Mondays, Wednesdays, and Fridays.
About the Role
As our Executive Assistant and Office Administrator, you'll be the go-to person for keeping our CRO and CMO productive and our Utah office running smoothly. You'll support these leaders while owning day-to-day office operations. This is a multifaceted role perfect for someone who thrives in a startup environment, anticipates needs, and enjoys both strategic support and practical tasks.
What You'll Do
- Provide comprehensive administrative support to CRO/CMO, including complex calendar management, scheduling meetings across time zones, and coordinating internal/external stakeholders
- Handle travel arrangements, itineraries, expense reports, and reimbursements with accuracy and efficiency
- Prepare materials for meetings, presentations, events, and follow up on action items
- Serve as the primary office administrator for our Utah location: manage office supplies, vendor relationships, facility maintenance, and workspace organization
- Coordinate office events, team offsites, lunches, and visitor logistics to foster a positive and productive environment
- Assist with onboarding new hires in the Utah office, including setup of workstations, access credentials, and local orientation
- Screen and prioritize communications (email, phone, Slack) on behalf of executives, responding or routing as appropriate
- Maintain confidentiality while handling sensitive information and supporting high-stakes projects
- Contribute to special projects and ad-hoc tasks to support company growth and operational needs
What You’ve Done
- 1-2 years of experience in an administrative, executive assistant, office coordinator, or similar role (experience in a startup, tech, or fast-paced environment is a plus)
- Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
- Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
- Excellent written and verbal communication skills; professional and polished in all interactions
- Tech-savvy and quick to learn new tools
- Comfortable working in a hybrid/remote-aware company with some in-office presence required
- Discreet, trustworthy, and able to handle confidential information
- Bachelor's degree or equivalent practical experience preferred
- Enthusiastic about AI and legal tech, a curiosity about our mission is a big plus!
Compensation
GC AI's compensation package includes a competitive base salary benchmarked against real-time market data, as well as equity for all full-time roles. We also offer exceptional benefits, as well as commission plans for applicable roles. Our US-based compensation range for this role is $85,000 – $115,000. Actual pay is determined by skills, qualifications, experience, location, market demand, and other factors.
These compensation bands are just the starting point. After someone joins and proves they’re and exceptional performer, we adjust quickly to ensure their compensation aligns with their impact.
GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. #LI-GCAI
Fraud Notice to GC AI Applicants
To protect yourself against phishing and recruitment fraud, please note that GC AI only accepts job applications through our official careers page at https://gc.ai/careers and through sponsored jobs on LinkedIn. All legitimate communication from our team regarding job opportunities will come from a GC AI team member with a @gc.ai or @getgc.ai email address.
GC AI will never:
- Refer you to external websites to apply
- Conduct interviews over email, chat platforms, or messaging apps
- Ask you to provide payment or purchase equipment
- Request personal or financial information such as your mailing address, social security number, credit card numbers, or banking information during the application process
Examples of fraudulent email addresses:
- info.gcai.careers.com@gmail.com
- info.gc.aicareers.online.com@gmail.com
- Any email address ending in @gmail.com, @yahoo.com, or other free email services
If you are contacted by someone claiming to be from GC AI via an unofficial channel or from a suspicious email address, please do not share any information. Mark the communication as "phishing" or "spam" and do not respond.
First name *
Last name *
Email *
LinkedIn URL *
Phone number *
Location *
Resume *
Click to upload or drag and drop here
What is your desired cash compensation?
What motivated you to apply to GC AI? *
Are you legally authorized to work in the United States or Canada? *
Will you now or in the future require GC AI to commence or sponsor an immigration or work permit case in order to employ you in the country you plan to live and work in (for example, an H-1B or other employment-based work permit sponsorship)? *
By continuing, you acknowledge the following: GC AI will collect and use the personal data you provide to us as an applicant for recruitment-related reasons. For a full description of how this information will be used, shared, and protected, and an explanation of the rights that you have in relation to this information, please see the GC AI Privacy Policy. In addition, you understand that your personal information will be transferred to GC AI non-EEA entities as necessary for the purposes of considering your application for a role. *
GC AI Privacy Policy
In less than 2 minutes, using a Loom video, please tell us how your experience and background have prepared you to be part of our fast-moving, high-performing team.
We’ve implemented this video question to give everyone the opportunity to put their best foot forward and go beyond their resume.
Step 1. Watch this video from our CEO for context.
Step 2. Record your Loom response in under 2 minutes.
Step 3. Set your video to be viewable by anyone with the link.
Step 4. Paste the link below.
Voluntary Self-Identification
To comply with government reporting requirements, we invite candidates to participate in the self-identification survey below. Your completion of this form is entirely optional, and your decision will neither influence the hiring process nor any subsequent stages. Any information you choose to share will be kept confidential and stored in a secure file. As outlined in our Equal Employment Opportunity policy, we uphold a commitment to non-discrimination based on any protected group status specified in applicable laws.
Gender
Race
Race and ethnicity descriptions
Voluntary Self-Identification of Veteran Status
VEVRAA requires Government contractors to take affirmative action to employ and advance in employment protected veterans. To help us measure the effectiveness of our outreach and recruitment efforts of veterans, we are asking you to tell us if you are a veteran covered by VEVRAA. If you believe that you belong to any of the following categories of protected veterans, please indicate by making the appropriate selection.
Veteran status descriptions
Disabled veteran
A veteran who served on active duty in the U.S. military and is entitled to disability compensation (or who but for the receipt of military retired pay would be entitled to disability compensation) under laws administered by the Secretary of Veterans Affairs, or was discharged or released from active duty because of a service-connected disabilityRecently separated veteran
A veteran separated during the three-year period beginning on the date of the veteran's discharge or release from active duty in the U.S military, ground, naval, or air serviceActive duty wartime or campaign badge veteran
A veteran who served on active duty in the U.S. military during a war, or in a campaign or expedition for which a campaign badge was authorized under the laws administered by the Department of DefenseArmed Forces service medal veteran
A veteran who, while serving on active duty in the U.S. military ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 Fed. Reg. 1209).Veteran status
Req ID: R76